Your Entire Workforce, One Source of Truth
Employee records, documents, eSignatures, onboarding, org charts, workflows, reporting, and a mobile app — all in one platform. Replace the spreadsheets, shared drives, and WhatsApp threads with a system that actually scales.
Everything You Need to Manage Your Workforce
Core HR is the foundation of TriblockHR — the always-on base module that every other module builds on. Here’s what’s included.
Employee Records
Centralised profiles with personal, employment, compensation, and emergency contact data — accessible from anywhere.
Document Management
Upload, organise, and securely store employee documents. Contracts, IDs, certifications — everything in one place.
eSignatures
Send documents for digital signing. Offer letters, policy acknowledgements, contracts — no printing required.
Onboarding & Offboarding
Automated checklists, task assignments, and document collection. Get new hires productive from day one.
Workflows & Automations
Multi-step approval chains, automated notifications, and conditional triggers that eliminate manual follow-ups.
Reporting & Analytics
Pre-built and custom reports across headcount, turnover, demographics, compensation, and compliance.
Rewards & Recognition
Peer-to-peer recognition, milestone celebrations, and reward programs that keep your team engaged.
Employee Self-Service
Employees update their own info, view pay stubs, request time off, and access documents — no HR bottleneck.
One Profile. Every Detail. Always Current.
Every employee gets a comprehensive digital profile that stores personal information, employment history, compensation details, emergency contacts, certifications, and custom fields specific to your business. No more digging through filing cabinets or cross-referencing spreadsheets — everything lives in one searchable, secure location.
- Comprehensive employee profiles — personal, employment, compensation, benefits, and emergency contact data in one record.
- Custom fields — add unlimited fields for data unique to your organisation (badge numbers, uniform sizes, license types, work permit numbers).
- Employment history tracking — job title changes, department transfers, salary adjustments, and disciplinary records with full audit trail.
- Advanced search and filters — find any employee by name, department, location, hire date, status, or any custom field in seconds.
- Multi-territory support — manage employees across The Bahamas, Jamaica, Trinidad, Barbados, Turks & Caicos, and more from a single record system.
Every Document. Organised. Instantly Accessible.
Stop chasing paper. TriblockHR gives you a secure, centralised document vault where every employee contract, ID copy, certification, and policy acknowledgement lives in one place. Upload in bulk, organise by category, set expiry alerts, and control exactly who can view what.
- Unlimited document storage — contracts, IDs, certifications, work permits, tax forms, and any file type your organisation needs.
- Folder structure and categories — organise documents by type, department, or custom categories with drag-and-drop simplicity.
- Expiry tracking and alerts — automatic notifications when certifications, work permits, or licenses are approaching expiry so nothing slips through the cracks.
- Role-based access controls — restrict sensitive documents to authorised personnel. Managers see what they need; employees see their own files.
- Bulk upload — import hundreds of documents at once during migration. Drag, drop, and map to employee records automatically.
Send, Sign, Done. No Paper, No Delays.
Built-in electronic signatures mean you can send any document for signing directly from TriblockHR — offer letters, employment contracts, policy acknowledgements, NDA agreements, and more. Employees sign on their phone or computer, and the completed document is automatically filed in their record. No printing, no scanning, no chasing.
- Send any document for digital signing — offer letters, contracts, policies, acknowledgements, change-of-terms, and custom templates.
- Mobile-friendly signing — employees sign from any device. No app download required. Works on phone, tablet, or desktop.
- Automatic filing — signed documents are stored directly in the employee’s profile. No manual upload step.
- Signature tracking — see who has signed, who hasn’t, and send automated reminders to pending signers.
- Legally binding — timestamped, IP-logged electronic signatures with full audit trail for compliance and dispute resolution.
First Day Ready. Last Day Handled.
The first week makes or breaks a new hire. TriblockHR’s onboarding workflows ensure every new employee gets the right documents, completes the right tasks, and meets the right people — automatically. And when someone leaves, offboarding checklists ensure equipment is returned, access is revoked, and final pay is processed without loose ends.
- Customisable onboarding checklists — define tasks by role, department, or location. Assign steps to HR, IT, managers, and the new hire themselves.
- Pre-boarding before day one — send welcome packets, tax forms, and policy documents before the employee’s start date so paperwork is done before they arrive.
- Document collection — automatically request and track required documents (IDs, bank details, tax forms, certifications) with reminder emails until complete.
- Offboarding workflows — asset return checklists, exit interviews, access revocation tracking, and final pay processing triggers.
- Progress dashboards — see exactly where each new hire is in the onboarding process. Identify bottlenecks and overdue tasks at a glance.
Stop Chasing Approvals. Let the System Work.
Every HR process involves approvals, notifications, and follow-ups. TriblockHR automates the entire chain — from an employee requesting a change to the final approval and record update. No more email threads, no more “did you approve that?”, no more things falling through the cracks.
- Multi-step approval chains — route requests through the right approvers in sequence. Manager first, then HR, then finance — whatever your process requires.
- Automated notifications — email and in-app alerts when a task needs attention, when an approval is pending, or when a deadline is approaching.
- Conditional triggers — automatically kick off workflows when specific events happen: new hire added, probation ending, contract expiring, birthday approaching.
- Custom workflow builder — design your own approval flows without writing code. Drag-and-drop steps, conditions, and actions.
- Escalation rules — if an approval sits too long, automatically escalate to the next person in the chain so nothing gets stuck.
Real Data. Real Time. No More Guessing.
How many employees do you have right now? What’s your turnover rate this quarter? Which department has the most open positions? If answering these questions takes more than 30 seconds, you need better reporting. TriblockHR gives you pre-built and custom reports across every dimension of your workforce — headcount, demographics, compensation, tenure, turnover, and compliance.
- Pre-built report library — headcount, turnover, demographics, compensation distribution, tenure analysis, new hires, terminations, and more.
- Custom report builder — drag-and-drop fields, apply filters, group by any dimension, and save reports to run on demand or on a schedule.
- Scheduled delivery — set reports to generate and email automatically on a daily, weekly, or monthly cadence to stakeholders.
- Export in any format — download as PDF, Excel, or CSV. Share with leadership, auditors, or board members in the format they prefer.
- Multi-territory reporting — consolidated reports across all your Caribbean locations, or filtered by territory, department, or business unit.
Celebrate Your People. Build Your Culture.
Recognition shouldn’t wait for the annual review. TriblockHR’s built-in rewards and recognition system lets managers and peers celebrate wins in real time — a great customer interaction, a project milestone, a work anniversary, or just going above and beyond. It’s lightweight, visible, and tied directly to employee profiles so recognition becomes part of your culture, not an afterthought.
- Peer-to-peer recognition — any employee can recognise a colleague, not just managers. Public kudos visible across the organisation.
- Milestone celebrations — automatic notifications for work anniversaries, birthdays, and tenure milestones. Never miss an important date.
- Custom badges and categories — create recognition categories that match your company values (customer focus, teamwork, innovation, safety).
- Recognition feed — a company-wide activity feed showing recent recognitions, creating visibility and positive reinforcement across teams.
- Recognition analytics — track who’s giving and receiving recognition, identify culture champions, and spot teams that might need attention.
Employees Help Themselves. HR Gets Time Back.
Every time an employee asks HR for a copy of their pay stub, their leave balance, or to update their address, it costs you time. TriblockHR’s self-service portal puts routine tasks in employees’ own hands — accessible from any device, any time. They get instant answers. You get hours back every week.
- Personal information updates — employees update their own address, phone number, emergency contacts, and bank details. Changes route through approval if required.
- Pay stub access — every employee can view and download current and historical pay stubs instantly. No more printing and distributing.
- Leave balances and requests — real-time visibility into vacation, sick, and personal leave balances. Submit requests with one click.
- Document access — employees view their own contracts, tax forms, and signed documents from their profile. No need to contact HR.
- Mobile-first design — full self-service functionality on iOS and Android. Employees can check pay stubs, request leave, or update info from their phone.
See Your Organisation. Understand Your Structure.
TriblockHR automatically generates a visual org chart from your employee data — no manual drawing required. See reporting lines, department hierarchies, and team structures at a glance. Click on any person to view their full profile. Use it for planning, presentations, or simply understanding who reports to whom across your growing organisation.
- Auto-generated org chart — built directly from employee records. Add or move an employee, and the chart updates instantly.
- Department and location views — filter the org chart by department, office location, territory, or business unit.
- Click-through profiles — click on any person in the chart to view their full employee profile, contact information, and reporting details.
- Export and share — download the org chart as an image or PDF for board presentations, new hire orientation, or internal planning.
- Multi-territory visibility — see your entire Caribbean workforce in one chart, or drill into a specific territory or entity.
Companies That Run on TriblockHR
Core HR — Frequently Asked Questions
Common questions about TriblockHR’s Core HR module.
Ready to See Core HR in Action?
Book a personalised demo and see how TriblockHR’s Core HR module can replace your spreadsheets, filing cabinets, and manual processes with one unified platform.
- Free 30-minute personalised demo
- See employee records, documents & eSignatures live
- Workflow builder walkthrough
- No commitment required
Ready to Supercharge Your HR?
Replace spreadsheets, shared drives, and manual processes with TriblockHR Core HR — the foundation for your entire workforce.
Schedule a Demo Today